As part of the Google family, Google Docs is completely powered by the Web. That translates into a number of benefits for your business. Google is a reliable platform, and you won’t be at risk of losing any data to the ether. It also means that you can create a document on the office computer, but still edit it when working from home on a laptop or when traveling with a smartphone or tablet.
There’s an offline mode available, but only if you are using Chrome as your web browser. That mode doesn’t allow for editing, and you can’t create new items while offline. However, the offline option can help your team keep important information handy even if Internet access is dodgy. It also means you are less likely to lose work if your Internet connection dies.
Organize Your Work Efficiently
A long list of documents wouldn’t be very useful in a business application if you had no way of sorting through these items to find what you’re looking for. Google Docs has you covered with a couple of ways to find or group items.
First are “Collections,” which serve double duty as folders and labels. For example, if you have a Collection called “Invoices,” you can file any invoices in that collection. You can then click on a folder on the far left of the page to see just those documents. On your home page, the word “Invoices” will appear in gray after the title of any items that you’ve classified as such. Documents can be placed in multiple folders if desired.
As befits a Google product, the platform also includes a handy search function. It will auto-fill file names as you type, making it easy to find a specific item. You can search all items or narrow your query to a single Collection or a single file type. That means you can always find what you need, no matter how many projects you’re juggling.
Do you have a success story about working with Google Docs? Let us know in the comments!